Finding Records for Birth, Deaths and Marriages

One of the first things you need to do after you have noted all your own immediate family information, is to find records for birth, deaths and marriages in the civil registration records.

First make a note of any information that you do not have, such as your grandparents’ marriage, their dates of birth etc. Then you need to decide which certificates you will want to order.

To help you decide, you need to know what information is on the birth, death and marriage certificates so you only order what you absolutely need.

Birth Certificates will give you the following information:

• Date and place of birth
• Name of child
• Sex of child
• Name and surname of father
• Name, surname and maiden name of mother
• Occupation of father

As you can see, this can be a very useful certificate to have as you will find out the mother’s maiden name, which takes you to another branch of your family.

Death Certificates give you the following information:

• Age at death
• Residence at death
• Cause of death
• Name of person registering the death

This is fairly limited information, but can be useful if you want to establish an approximate date of birth (though age in death certificates can often be inaccurate), or if you are interested in the cause of death. The name of the person registering can also give a clue to family members.

Marriage Certificates will give you the following information:

• Place of marriage, including name of church
• Date of marriage
• Ages of bride and groom
• Status (i.e. whether bachelor/spinster or widower/widow)
• Occupation of both
• Place of residence at time of marriage
• Names of both fathers
• Occupations of both fathers
• Names of witnesses

This is very useful information, particularly the names of the fathers. This may sometimes be the first time you see the next generation back and so is always an exciting moment!

Names of witnesses should not be overlooked as they can be clues to other family members – often siblings or cousins.

Where to find the Indexes

There are several places online where you can search the indexes. The two main places I use are and   You will need a subscription for both sites – but both have a free 14 day trial if you want to try them out first.

Searching the Indexes

The indexes are divided into quarters for each year (Jan-Mar; Apr-Jun, July-Sept and Oct to Dec). In the past, you had to trawl through all the indexes for each quarter, and if you were not sure of the date of the event, this meant a lot of time spent searching! Name search indexes such as the one at have now made this much easier. However, do be careful – these indexes have been transcribed by human beings and are subject to error. If you still cannot find your ancestor, even after trying several name variations, it is advisable to go to the main indexes.  Remember that the results will be listed under the registration district, which will not necessarily be the same as the town your ancestor was in – so make sure you find out which district covered your area.

When you find your entry, you will find the district name and the volume and page number of the relevant certificate, like this for my grandfather’s marriage:

Manley, Francis    Reid Prestwich 8d 755

The surname Reid in this case is the maiden name of the spouse.  In the searches indexes from 1913 you can also see the mother’s maiden name for births, and the specific spouse name for marriages, which makes things a lot easier.

You must make a note of all these details for when you order your certificates.

Ordering Certificates

Certificates can be ordered online at a cost of £9.25 each (accurate at 2/3/15) from The General Record Office.   Unfortunately, if you find the certificate is not the right one, the GRO no longer make any refunds, so unless you are sure of the certificate you are ordering, you could end up spending a lot of money to find your ancestor.

Certificates should arrive within a week within the UK, and a little longer for elsewhere.

Once you have obtained all the birth, deaths and marriages certificates you need, the next step is to look at census records, which I will discuss in a separate article.

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